Board Meeting Recap: June 11, 2019 Regular Board Meeting

Board of Education Meeting Re-Cap

June 11, 2019

Regular Board Meeting


The June 11, 2019 Regular Meeting of the Fairview Park Board of Education took place at 6:30 p.m. in the cafetorium at Gilles-Sweet Elementary.


Listen to the Recording Here


Highlights Include:


Superintendent’s Report


Based upon feedback and discussions with community members, parents, staff and Board members, the following updates are in progress:


1. Five-Year Forecast reviews:

So that all staff will be regularly updated regarding the financial condition of the district, the Treasurer and I will hold building-level staff meetings in the Fall and Spring (following the required October and May Board approvals) to review the key components of the most current Five-Year Forecast, to provide some basic training around education finance, and to answer any questions.


In addition, copies of the Five-Year Forecast will be presented at all future State of the Schools presentations with a similar summary and explanation.


2. Board agenda public access:

Public access to board recordings has been expanded from 24 hours prior to meetings to 48 hours. As always, the official Fairview Park City Schools Board of Education meeting agenda is the online version at the time of the meeting. Changes often occur due to timing and necessity. However, significant efforts are always made to minimize this from occurring.


3. Notice of changes of meeting date/location/time:

In addition to our current practice of posting all changes on the Board of Education page and on the District Calendar and emailing the required media sources of any changes, we will consistently post changes to the District Facebook page and social media. In addition, anyone who would like to receive email notifications can contact Amanda Lloyd to provide their email preferred email address to be included in the media notifications.


4. Audio recording of meetings:

There is now both a main and backup recording system in place.


5. Labor-Management Team meetings:

There are two current labor-management committees in place, which I reinstated in 2014: TEA (“Team for Educational Action”) for the FPEA (certified staff) and PIE (“Partners in Education”). Over the summer, I arrange the meeting dates for each month of the upcoming school year with the association presidents. Each month, I communicate with association presidents to see if they have any items on their agenda to meet about and discuss. According to the negotiated agreements, if there are no concerns, the meeting is canceled.


For the 2018-2019 school year, TEA met 9/27/2018, 10/25/2018, with the rest of the TEA meetings canceled for the year. Separate meetings were held with FPEA Co-presidents and Airica Clay (OEA field rep) on 11/8/2018 and 2/27/2019. All OAPSE meetings were canceled.


For the 2019-2020 school year, I have already proposed dates (accepted by OAPSE, haven’t heard back yet from FPEA) and indicated that all meetings will be held, if for no other reason, to keep the direct lines of communication open.


6. Continued series of building and grade-level meetings:

For the past few years, I have scheduled meetings with grade level teams throughout the district on a variety of specific topics (e.g. Strategic Planning) and to hold small group general discussions.


For the 2018-2019 school year, I conducted three rounds of grade level meetings (fall, winter, spring). Although these meetings are building-driven and does not directly involve me, I also attend building-level staff meetings, Building Leadership Team and Department meetings as my schedule permits.


For the 2019-2020 school year, I will continue these grade level meetings and will attend more building-level staff meetings, Building Leadership Team and Department meetings.


7. Recaps of Board meetings:

Following each board meeting (beginning with this one), Amanda Lloyd, Kim and I will create a brief summary newsletter of the meeting and post it to the district webpage and push it out through district social media channels.


8. Withdrawal survey draft:

See this link for the draft working document


9. Learning Management System Review: 2019-2020

See this link for the draft working document. An all-call for individuals interested in serving on a learning management systems committee will be sent out in the near future.



Treasurer’s Report

April Financial Reports



Board Committee Updates

  • FACT Committee: 10 applicants applied for the FACT committee. The first meeting will likely be in July, and Mrs. Sperling will send the emails to the committee.
  • Community Council is seeking new members. Interested individuals can contact Tom Davis.
  • Polaris Career Center ribbon-cutting for the finished facility is anticipated to be October 15.


Consent Agenda

2 sets of meeting minutes

2 items under Teaching and Learning

8 items under Human Resources

11 items under Business

3 items under Finance



View The Full Agenda Here



Upcoming Board Meetings


Notice: New Special Board Meeting Added for June 28.

June 28

7:30 a.m.

Gilles-Sweet Cafetorium

Special Board Meeting (to approve end of-fiscal-year transfers and advances, 2019 budget amendments, and 2020 budget)


July 16

6:30 p.m.

Gilles-Sweet Cafetorium

Regular Board Meeting


August 6

6 p.m.

Gilles-Sweet Office Conference Room

Special Board Meeting


August 20

6:30 p.m.

Gilles-Sweet Cafetorium

Regular Board Meeting


Board of Education

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